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Executive Order 51, issued 03-04-25.

1. Policy Statement
   The ɫ���� and its component Universities will comply with lawfully conducted governmental subpoenas, warrants, and similar legal process. This policy creates a process for addressing non-routine contacts by government agencies, including by law enforcement, and promotes cooperation with law enforcement and regulatory agencies while complying with federal, state and university policy relating to the privacy of student, faculty and staff records.
2. Definitions
    
   
   1. “Government” means any federal, state, or local regulatory, oversight, or law enforcement agency (for example: Missouri State Highway Patrol; Deputy Sheriff; US Department of Education; Immigration and Customs Enforcement), or any professional licensing entity (for example: the Missouri Board of Registration for the Healing Arts).
   2. “Personally Identifiable Information” or “PII” includes, but is not limited to:
      
      1. Name;
      2. Identity of family members;
      3. Address;
      4. A personal identifier, such as social security number, student number, or biometric record;
      5. Other indirect identifiers, such as date of birth, place of birth, and mother's maiden name;
      6. Other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty;
      7. Personal health information.
   3. Warrants are written orders entitling law enforcement officers to search a defined area or seize specific things, or to arrest or detain specific individuals. A properly executed warrant will clearly identify the officer(s) entitled to conduct the search or arrest/detention and the specific areas or facilities to be searched or persons to be arrested/detained.
   4. Subpoenas are written commands to produce documents or give testimony by a certain date and time.
   5. Similar legal process refers to other types of formal orders or demands for documents, materials, or access, such as civil investigative demands. These may have various different names or descriptions, so it is impractical to list all possible forms, but they are characterized by specific, formal documents issued by Government agencies or officials acting under their authority. If in doubt about the nature of such a request, personnel should follow the process identified in this policy.
3. Process/Content
   There are various ways in which government agencies may carry out an investigation, request for information, audit, etc. The ɫ���� will cooperate fully with all lawfully conducted legal investigations. The following procedures shall be followed in responding to non-routine Government inquiries. Units that routinely field Government inquiries in connection with their operations should follow their regular processes for addressing those inquiries and contact OGC as needed for consultation.
   
   1. In-Person Contacts
      

      1. In the event that University employees (including those working at off-campus locations) are personally approached by a Government law enforcement official (other than a member of the University’s Police Department) with a request for information or access to a University facility, or served with a warrant, subpoena, similar legal process, or other legitimate request for immediate access to records or facilities, the following steps shall be taken:

         1) Ask for the credentials of the requestor.
         2) Immediately notify University Police and your immediate supervisor.
         3) Document the date and time that the warrant, subpoena, similar legal process or other request is made, what is it requesting including if the request is for Personally Identifiable Information, and by whom.
         4) The University Police will promptly notify the Office of the General Counsel (OGC) and the Chancellor’s Office.
         5) Follow the directions received from either your supervisor, University Police, or the OGC.
         6) If a Government law enforcement official refuses to allow time for consultation to occur as outlined above, do not attempt to interfere with the official, but immediately proceed with the notifications required above and document the date, time, and what is occurring.

   2. Virtual Contacts
      

      1. In the event that University employees are contacted by a government agency with a non-routine request for information, subpoena or similar legal process virtually or by phone, the following steps shall be taken:

         1) Immediately notify the Office of the General Counsel (OGC).
         2) Document the date and time that the request is made, what is it requesting including if the request is for Personally Identifiable Information, and by whom.
         3) Follow the directions received by the OGC regarding accepting service of the subpoena or similar legal process.
         4) OGC will notify the Chancellor’s Office.
         5) Cooperate with the OGC to respond to the request, as necessary.

   3. Non-Interference
      
      1. University employees must not interfere with a search or investigation; provide false information to or mislead law enforcement; conceal or destroy documents or other materials; or assist anyone in evading detection by law enforcement.